Proctorial Board

All students are expected to uphold the highest standards of integrity, discipline, and respect within the campus community. The following guidelines constitute the Code of Conduct:

1. Respect and Courtesy: Students must show respect to faculty, staff, fellow students, and campus property at all times.
2. Academic Integrity: Any form of cheating, plagiarism, or academic dishonesty is strictly prohibited.
3. Discipline and Decorum: Students are expected to maintain discipline, avoid disruptive behavior, and adhere to institutional rules and schedules.
4. Prohibited Activities: Harassment, bullying, violence, substance abuse, and any unlawful or unethical acts are strictly forbidden.
5. Dress Code: Students must follow the prescribed dress code and maintain personal hygiene and cleanliness.
6. Attendance and Participation: Regular attendance and active participation in academic and co-curricular activities are mandatory.
7. Use of Technology: Mobile phones and other devices must not disrupt academic sessions. Misuse of digital platforms is prohibited.
8. Property and Environment: Students must protect institutional property and maintain cleanliness on campus.
9. Identity and ID Cards: Students must carry their college ID cards at all times on campus and produce them when required.
10. Disciplinary Action: Violation of the code may lead to warnings, suspension, or expulsion, as decided by the Proctorial Board in accordance with institute rules.

This Code aims to foster a safe, respectful, and academically enriching environment for all.

Ragging in any form is strictly prohibited on campus and is a punishable offense under institutional rules and law. The institute maintains a zero-tolerance policy toward ragging to ensure a safe and respectful environment for all students.

Key provisions of the policy include:

1. Definition: Ragging includes any act of physical or psychological abuse, harassment, or intimidation by senior students toward juniors or peers, whether on or off campus.
2. Prohibition: Any student found involved in ragging—directly or indirectly—will face strict disciplinary action, including suspension, expulsion, or legal proceedings under the UGC Regulations on Curbing the Menace of Ragging in Higher Educational Institutions, 2009.
3. Preventive Measures:
   • Orientation and awareness sessions for students and staff.
   • Anti-ragging undertakings from students and parents during admission.
   • Display of anti-ragging notices across the campus.
   • Monitoring by anti-ragging squads and vigilance committees.
4. Reporting and Redressal:
   • A dedicated Anti-Ragging Committee and Proctorial Board handle complaints confidentially and promptly.
   • Complaints can be made in person, via email, or through designated help lines.
   • Immediate protection and support are extended to the complainant.
5. Legal Consequences: Ragging is a criminal offense under Section 116 of the Indian Penal Code, and offenders may face imprisonment and fines.

The institute is committed to providing a safe, inclusive, and fear-free environment where students can grow and thrive.

Regular attendance is essential to ensure academic success and active participation in campus life. All students are required to meet the following attendance criteria:

1. Minimum Attendance: Students must maintain at least 75% attendance in each subject/course to be eligible for appearing in examinations.
2. Medical/Leave Consideration: In genuine cases such as medical emergencies or personal issues, students must submit a written application along with valid supporting documents to the concerned Head of Department for consideration.
3. Monitoring and Reporting: Attendance is monitored regularly, and monthly reports are shared with students. Shortage of attendance will be communicated to students and their parents/guardians.
4. Consequences of Shortage:
   • Students falling below the minimum attendance without valid reason may be debarred from examinations.
   • Continued lack of attendance may result in disciplinary action, including repetition of the semester.
5. Class Participation: Students are encouraged to attend all lectures, tutorials, lab sessions, and academic activities to benefit fully from the learning process.

Punctuality and consistent attendance are vital aspects of student discipline and academic commitment.

The institute promotes a professional and respectful learning environment through adherence to a prescribed dress code. All students are expected to follow the guidelines below:

1. Uniform (if applicable): Students must wear the prescribed uniform on designated days as instructed by their department or institute authorities.
2. Modesty and Decency: Attire must be modest, clean, and appropriate for an academic setting. Clothing that is revealing, offensive, or disruptive to the decorum of the campus is not permitted.
3. Laboratories and Workshops: Students must wear suitable lab coats, safety gear, and closed footwear as required during practical sessions for safety and hygiene.
4. Identity Card: Students must wear their valid college ID card visibly at all times on campus.
5. Disciplinary Action: Non-compliance with the dress code may lead to warnings or restricted entry into classes and labs.

This policy ensures uniformity, safety, and a focused academic environment across the campus.

To maintain a disciplined and distraction-free academic environment, the following mobile phone usage rules are enforced on campus:

1. Classrooms and Laboratories: Use of mobile phones is strictly prohibited during lectures, tutorials, and practical sessions unless permitted by the faculty for academic purposes.
2. Library and Examination Halls: Phones must be switched off or kept on silent mode in these areas. Any violation during examinations will be treated as malpractice.
3. General Campus Areas: Responsible use of mobile phones is allowed in common areas, but loud conversations, playing media without earphones, or disruptive behavior is not permitted.
4. Misuse Consequences:
   • Unauthorized recording, sharing of content, or use of phones for harassment or cheating will result in strict disciplinary action.
   • Faculty and staff have the right to confiscate phones if rules are violated.
5. Social Media Conduct: Students are expected to use social media responsibly. Any post that harms the reputation of the institute or individuals may lead to disciplinary proceedings.

Students are encouraged to use technology constructively while respecting the academic environment.

The institute is committed to providing a fair, transparent, and effective mechanism to address student grievances promptly. The following structure is in place for grievance redressal:

1. Grievance Types: Issues related to academics, administration, harassment, facilities, or any unfair treatment can be reported.
2. Submission of Complaints:
   • Complaints may be submitted in writing, via email, or through the student grievance portal (if available).
   • A complaint box is placed at a prominent location on campus for written submissions.
3. Grievance Redressal Committee:
   • A dedicated committee, including faculty, administrative staff, and student representatives, reviews grievances.
   • Complaints are treated with confidentiality and sensitivity.
4. Resolution Process:
   • The committee acknowledges the complaint within 3 working days.
   • Investigation and resolution are carried out within 10–15 working days, depending on the complexity of the case.
   • The decision is communicated formally to the complainant.
5. Appeal Provision: If the student is not satisfied with the resolution, an appeal can be made to the Director/Principal, whose decision will be final.

The institute encourages students to voice their concerns without fear, ensuring a supportive and inclusive academic environment.

The Women's Cell is dedicated to promoting gender equality and ensuring a safe, respectful environment for all female students and staff. Key initiatives include:

1. Awareness Programs: Regular workshops on gender sensitization, legal rights, health, and safety.
2. Complaint Mechanism: Confidential reporting system for any form of gender-based discrimination or harassment.
3. Counseling Services: Professional support for personal, academic, or workplace concerns.
4. Self-Defense Training: Periodic workshops on self-defense techniques and personal safety.
5. Networking Events: Opportunities for mentorship and professional development.
6. Policy Advocacy: Working with administration to implement gender-sensitive policies and infrastructure.

The Women's Cell serves as a support system, empowering women to thrive academically and professionally while fostering an inclusive campus culture.

The institute provides professional counseling services to support students' mental health and well-being. Services include:

1. Academic Counseling: Guidance on course selection, study strategies, and career planning.
2. Personal Counseling: Confidential support for stress, anxiety, relationships, or personal challenges.
3. Crisis Intervention: Immediate assistance for urgent mental health concerns.
4. Workshops: Regular sessions on stress management, time management, and emotional wellness.
5. Referral Services: Connections to specialized mental health professionals when needed.

Counseling sessions are confidential, free of charge, and conducted by trained professionals. Students can schedule appointments through the Student Affairs Office or via the institute's online portal.

The institute hostel provides a safe and conducive living environment. All residents must adhere to the following rules:

1. Check-in/Check-out: Strict adherence to hostel timings and vacation schedules.
2. Visitors Policy: No unauthorized guests; visitors must register at the reception.
3. Curfew: Residents must return to the hostel by the prescribed time.
4. Room Maintenance: Keep rooms clean and report any damages immediately.
5. Prohibited Items: Alcohol, drugs, weapons, and cooking appliances are strictly forbidden.
6. Noise Levels: Maintain quiet hours, especially during study times.
7. Safety Measures: Fire exits must remain unobstructed; participate in safety drills.
8. Disciplinary Action: Violations may result in warnings, fines, or expulsion from the hostel.

The hostel warden and staff are available to address any concerns and ensure a comfortable living experience for all residents.

The institute has established comprehensive emergency protocols to ensure the safety of all students and staff. Key procedures include:

1. Emergency Contacts: Important numbers (security, medical, fire) are displayed throughout campus and in student handbooks.
2. Evacuation Plans: Clearly marked exits and assembly points for fire or other emergencies.
3. Medical Emergencies: First aid kits available; trained staff can provide initial care until medical help arrives.
4. Natural Disasters: Specific protocols for earthquakes, floods, or severe weather.
5. Security Threats: Lockdown procedures for potential threats to campus safety.
6. Reporting: Immediately notify campus security or administration of any emergency situation.

Regular drills are conducted to ensure preparedness. All students are required to familiarize themselves with emergency exits and procedures upon joining the institute.